Below is an explanation of the order of business during a regular Council meeting.
- CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL
Each Council meeting begins with a Call to Order. The Mayor then leads in the Pledge of Allegiance and the City Clerk performs the Roll Call to establish a quorum.
- APPROVAL OF AGENDA AND CONSENT AGENDA
Council Members are given the opportunity to make any amendments to the agenda and consent agenda. This could be to remove an item, reorder items, or add an item for discussion. Items requiring a public hearing or action cannot be added at this time except in case of an emergency.
Consent agenda items will be identified with an asterisk (*) they are considered to be routine and non-controversial by the Council and will be approved with one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
The introduction of ordinances also occurs on the consent agenda. This process brings forward an ordinance for the first time to the Council, and sets a public hearing for a future Council meeting. Upon the successful introduction of an ordinance and the setting of a public hearing, the ordinance will be placed on an agenda for a future meeting of the Council and will be listed under the “Public Hearings” section (below).
- SEATING OF NEWLY ELECTED/APPOINTED COUNCIL MEMBER
A placeholder for seating new Council Members when required.
- APPROVAL OF MINUTES
Approval of the previous meeting minutes. These are usually approved with the approval of the consent agenda.
PRESENTATIONS WITH PRIOR NOTICE (20 minutes total)
Presentations which were approved by the Mayor and scheduled with the City Clerk will be added to this section of the agenda.
- PUBLIC COMMENTS AND PRESENTATIONS (items other than those appearing on the agenda; three minutes per speaker; 20 minutes aggregate)
Those who have not scheduled a presentation with the City Clerk prior to the meeting will be provided an opportunity to address the Council on any matter, within their jurisdiction, that is not already on the agenda. Council typically does not participate in back-and-forth discussion or take action at this time. Testimony is limited to three minutes per speaker.
- ASSEMBLY/LEGISLATIVE REPORT
When an assembly member or other representative is present at a meeting, this provides them an opportunity to report.
- PUBLIC HEARINGS
Items requiring a formal public hearing such as ordinances and certain resolutions are heard at this time. In addition, items placed on this section of the agenda will satisfy the desire of council to hear from the public on other matters when applicable.
- UNFINISHED BUSINESS
Items that have been postponed from previous meetings will be heard at this time.
- NEW BUSINESS
Ordinances for Introduction - Ordinances may be introduced for public hearing at this time if they were not introduced on the consent agenda. This may occur if there is controversy over whether or not to schedule a public hearing. Testimony and discussion on Ordinances for Introduction is only on setting a public hearing; not on the merit of the ordinance.
Resolutions - Resolutions not requiring a public hearing will be heard at this time. Public comments and testimony are still permitted even when not holding a formal public hearing.
Other - Other items requiring action of the City Council will also be heard at this time. This may include appointments to Boards, consideration of donation and mini-grant requests and scheduling work sessions.
Items placed on the agenda under appeals and hearings shall be heard by council sitting as an appeals body regarding decisions of the city agencies.
- MAYOR/COUNCIL REPORTS
Mayor’s Report & Proclamations—The Mayor will report on his activities on behalf of the Council and read any proclamations at this time.
Council Reports on Boards/Commissions—Council Members and staff will provide reports of any other board or commission meetings they have attended on behalf of the Council.
- CITY MANAGER’S REPORT
The City Manager will provide his report to Council on administrative activities.
- PUBLIC COMMENTS
Members of the public are given another opportunity to address the Council on any matter.
- COUNCIL COMMENTS
Council Member closing remarks.
- EXECUTIVE SESSION
This section acts as a place holder for topics which require discussion in Executive Session. Items which may be discussed in Executive Session are outlined in the State Statutes Sec. 44.62.310(c).
- PENDING LEGISLATION
This section acts as a place holder for items which have been postponed and are not yet scheduled for action.
- MEETING ANNOUNCEMENTS
City of Soldotna Commissions and Advisory Board scheduled meetings that will take place before the next regular City Council meeting will be announced here.
The date of the next meeting is announced and the meeting is adjourned.